Below you will find information from previous MPWEB updates. For the most up to date release information please click here.
New Feature: Fluid Consumption
We have introduced a new dedicated module for keeping track of fluid consumption, such as adding oil, coolant, or other fluids to an asset.
You may access the feature from the Equipment row via the actions cogwheel. Various details regarding the fluid addition can be recorded:
Equipment: The unit this fluid entry corresponds to
Fluid: Optional field, can be used for "Types" of fluids
Part #: Optional field; you can specify which part from inventory was used.
Quantity: How much fluid was consumed.
Unit Type: Optional field for the unit of measurement (Each, Quart, Gallons, Liters, etc.)
Operator: Optional field for the operator completing the fluid entry
Fluid Consumption Reports
Along with the fluid consumption module, we introduced two new reports: Equipment Fluid Detail and Equipment Fluid by Category.
New Feature: Task's Labor Date
When adding labor to a work order, you may now specify an exact date the labor was completed:By default, the current date will be inserted for you. You may click (or touch) the date if you need to change it.
New Feature: Common Parts List
We have provided a new way to view and specify common parts associated with an asset. You may access the new feature from the equipment profile page. A list of "common" parts will be displayed for quick reference. Parts that are associated with the equipment from a maintenance template or part kit will also be shown. You may also manually input parts if needed.
Enhancement: Added optional "Completed" Field To Purchase Order Summary Report
You can customize the report and add the "Completed" field
Enhancement: Added optional "Max Quantity" Field To The Inventory List And To All Inventory Reports
New Feature: Notes And Attachments Options For Job Sites
You may indicate Notes and Attachments for job sites.
New Feature: New Operator Permission Option
You may now limit operators to only view their own inspections.
Enhancement: Home Screen Graphs and Charts Will Refresh Based On Location
Enhancement: Repair Request Notification
Operators will now be notified once their repair requests have been completed.
Re-Arrange The Order Of Tasks In A Work Order
You can now drag and drop tasks in a work order to re-arrange them.
Usage History For Non-Stock Parts
You can see the usage history of non-stock parts directly from the part's "usage" tab.
Part's Warehouse Information Now Included in Work Orders
Removed Sign Out Button From Operator's Dashboard
Design improvement that should reduce confusion between "singing out" a piece of equipment and logging out of the application.
Mass Edit Repair Names To Specify Repair Types
You can now edit multiple repair names and specify repair types.
Repair Types List
Similar to the repair names list, repair types are now also part of a manageable list.
Child Assignment Update
Child Equipment will now be signed out if the parent unit is signed out.
Notice Unit 620 is the Child of unit 633I sign out 663
It also signs out 620
Work Order Identifiers On Bulk Attachment Download
Added identifiers to downloaded files when completing a bulk work order attachment download.
"N/A" Option For Fuel Units On Equipment Profile
New Available Fields For Equipment Imports
The following fields have been added to equipment imports:
Primary Meter at Sale
Secondary Meter at Sale
PDF Report Download Limit Is Now 15 Columns
Going past the limit will result in the following:
You can now import maintenance templates
See below for a file example:
Picture Requirement For Inspections
You can now add a picture requirement to inspection tasks. On PC the picture icon will look like this:
(Which will open your file browser to select an image)
On our mobile app, you have two options:
Will open your phone's camera to capture a new photo
Will open your phone's file explorer to select an image.
Employee Sign-Out Report Modification
You can now add custom fields and notes to the Employee Sign-Out Report
Added Notes To The Equipment Sign-Out Form
You can now add notes when signing out equipment
Added Meter Identifiers to Fuel Transactions
Download Work Order Attachments In Bulk
You can now download work order attachments in bulk, choose the work orders and click download attachments (It will create a zip folder containing all of the attachments)
Workflow notifications now clearly represent which Work Order or Purchase Order they belong to.
Employee List Filtering
You can now filter your employee list by "Login Type."
Mass Edit Meter Types
You can now bulk edit meter types of your equipment
Added Ability To Record Secondary Meter on Fuel Transactions
When entering a fuel transaction, you can now update both meters of the unit (if the unit has two meters enabled)
Work Order Assignees Now Default As Labor on Work Orders
When making a new Work Order, the assignee will automatically be listed for labor entry. In this case, the assignee's name is "Test Labor."
When I click "Add Labor," it automatically defaults to the assignee's name, "Test Labor."
Added a New Report: "Inventory Transfer" "Operators" Can Now Add General Expenses To Units
Operators, formerly known as "Mobile" users, can now create expenses for equipment.
Custom Fields For Accident Forms
As with all custom fields, they can be managed from the Organizational Profile Settings in the Custom Fields TabIt will show up on the bottom of the accident form:
Added Credit Column to Work Order Reports
Added Assignment Location Column to Equipment Maintenance Detail Report
Vendor Part # Is Now Searchable On Inventory Management
Fixed Inspections Now Accurately Report "Fixed" in Unit's History
Charts On Reports Now Accurately Update When Searching and Filtering
Fixed an issue where charts on reports were not updating properly when searching or fitting reports
You can assign parts to a specific task in a maintenance template and now assign them to different vehicles.
When creating a work order for a task with a part associated, it will automatically pull the needed part.
Clicking on the Oil Change task on this Light Duty Trucks maintenance template
Now has a section for "Parts Required"
licking add parts will prompt you to search for a part from your inventory:
(In this example I searched for a filter, and chose my "Generic Oil Filter") Once a part has been added, you can specify which vehicle it belongs to:
(Currently assigned to "ALL") I'm removing one of my vehicles from this part association, as this filter would not fit. It now shows this filter is associated with one vehicle
No Meter Selection
Added Meter Start and End values to Equipment Usage Reports
These columns can now be added to the report
Added Company Logo to Inspections
Added a New Report: "Inventory Stock Value Summary"
Employee Renewals Will Now Appear On The Calendar
Custom Meter Types
Update Meters From Within Work Orders
Manually Set Tax Values For Purchase Orders
Max Date Threshold for Meter Readings
Meter update dates are now limited to today or earlier dates
Before: After: (notice future dates are grayed out and un-selectable)
Insurance Field When Reporting An Accident
Users will now be able to select an Insurance company from Vendors when reporting an accident
A reminder of Quantity Ordered When Editing Received Quantity in a Purchase Order
Before: After (Notice the "Ordered" reminder above the Received prompt):
Add Custom Fields To Tasks By Employee Report
The Tasks by Employee Report can now have custom fields added.
Simply click customize and select your custom field (custom fields can be accessed from the organization profile)
The Custom Field will now be shown in the report
Added "Operator" to Fuel History
Added Unit Type As An Optional Field to Inventory Receipt Reports
This optional field is now available for the Inventory Receipt Report. It can be added by selecting customize and picking "Units"
Accident History (Premium and Enterprise Only)
You can now record Accidents within the Equipment's History. You can add an Accident record through the Quick Add menu, the Actions button on the equipment list, as well as within the History of the equipment as seen below. There's an accompanying Accident report found in the Equipment section of the reports, too.
The Accident entry form contains many fields to record all of the relevant details about the incident, including the ability to upload photos or documents regarding the occurrence. After saving the entry, you will be presented with the Attachments tab of the entry, allowing you to add photos, documents, etc.
Work Order Status Visibility
Fuel Type Selection on Fuel Records
Part Kit Management (Enterprise Only)
Within the Part Kits list, you can create new part kits and edit existing ones.
Add as many parts to a kit as needed. You can choose to leave the part kit unassigned or assign it to specific equipment. Either way, it will be available to add to a work order.
When updating a work order, use the Add Kit button to bring up the part kits list, and when you choose one you will also see if everything required is in stock:
Inventory Profile Image
A profile image can now be assigned to each inventory part, similar to equipment profile images. This way you can quickly see what the part should look like.
On the part profile page click the camera icon to select a profile image.
Alternatively, you can edit the part and click the new Picture tab.
Click the Select File button and choose the picture file you wish to use.
The inventory profile will now have the picture visible.
On the main Inventory listing you can also show the column for Thumbnail Image.
This will show the profile picture on the main Inventory listing.
Assign Multiple Parts To Purchase Orders
On the Home screen in the Inventory Low section you can now select multiple parts to add to create Purchase Orders for.
The selections can also be made from the main Inventory listing.
You can specify the quantity, cost, and vendor for each part.
Clicking Save will bring you to the main Purchase Order listing.
Note that a Purchase Order record can only be assigned to one Vendor at a time. If multiple vendors are selected then the parts will be added to separate Purchase Orders.
Inside of the Employee listing you can select multiple rows to edit at once.
On the multi-edit screen, you can choose a number of properties such as notification settings, permissions, locations and warehouses. Any changes made here, once saved, will be applied to all selected Employee records.
Equipment Tabs Added To Maintenance / Inspection Templates
A new Equipment tab has been added to the Maintenance Template and Inspection Template screens. Click this tab to view equipment that are currently assigned to the template.
A new action gear has been added to the template page. This provides quick access to add and remove equipment from the template.
(Enterprise Only) Email Notification Added To Inspection Workflow
When setting up Workflows for Inspections, you can now trigger an email notification based on the inspection status. In this example, an email will be sent if a DVIR Vehicle inspection record has been marked as Failed.
Equipment Operator Now Available On Work Order List
In the Work Order list you can now add a column to view the equipment's Operator (the person assigned to the unit in the equipment's profile).
This field is also available on the Work Order reports.
Repairs From Inspections Show Origin On Work Orders
When an inspection is filled out, if an item fails you have the option to create a repair request for it.
When a Work Order is created for the repair, an Inspection badge is displayed next to the task name. This can be clicked on to bring you to the linked inspection record.
For DVIR inspections that require multiple signatures to complete, once the Work Order is completed you will automatically be brought to the linked Inspection Record in order to add the mechanic's signature.
(Enterprise Only) Assignment / Job Site Custom Fields
Custom fields can now be created for Assignments (Sign Out / In functions) and for Job Sites.
When signing equipment out, the custom field data can be filled in.
You can show the custom field column on the Job Site Equipment Summary report to display any text entered here.
Date Range Added To Equipment Profile Charts
Inside of the equipment profile page there is a chart on the right hand side which displays the maintenance costs for the last 12 months. You can now modify the date range using one of the available drop down options. Choosing a new date range will refresh the values and update the chart.
Hide Employees Or Vendors From Work Order Assignee/Labor Lists
In the Employee Edit screen and Vendor Edit screen, there is a new option which controls whether the employee/vendor can be assigned to, or used as labor for, any Work Order tickets.
Here is where to find the option on the Edit Employee screen:
If this is set to Yes, then the employee will appear in the Work Order Assignee and Add Labor options on tickets. Setting this option to No means the employee will be hidden from these lists.
If you have drivers or operators setup in your Employee list who will not be interacting with the Work Order system at all, you may wish to set this setting to No on their account to help clean up the assignee/labor lists on the Work Order screens.
When editing a Vendor record you will find this option towards the bottom of the Edit screen.
New Cost-Per-Meter Value
On the Maintenance Cost report a new CPM/Km/Hr column is now available. This will show you how much the unit is costing on a per mile/hour/kilometer basis.
Equipment Operator Linked To Inspection Record Assignee
When an inspection record is filled out by a mobile user, that person's name is added to the inspection record automatically. If you are logged into Maintenance Pro Web as a regular user, the equipment's operator is automatically linked to the inspection's assignee box.
In the example below we have an equipment operator listed with our test account.
When creating a new inspection for the equipment from, this test account (the equipment's operator) is automatically filled in as the assignee.
New Quick-Add Functions
The quick-add button on the top of the page (plus sign) is used to quickly create new records in the system. Fuel Transactions and General Expenses are now available to use with the quick-add feature.
'Due Status' Column Added To Task Due Reports
We now have an Elapsed column for the Task Due reports that shows how many days / miles / hours are left until the task is due. If the task is overdue, it also shows how many meters have passed, or how much time has passed, since the task was originally due.
Quick Add Buttons For Vendors And Employees
When using the Vendor and Employee drop down boxes throughout the program, the Vendor or Employee must already be added to the system in order to select them. We have setup new Quick Add buttons that allow you to easily create a new Vendor or Employee record on-the-fly, without leaving the current screen.
'Other' Task Type
When adding tasks to Work Orders you now have the option to select 'Other' as the task type. Other tasks would include items that don't necessarily count towards PM or Repair costs.
Selecting Other will allow you type into the task name field below.
This Other Task will show up on the Work Order as its own line item.
Any costs attributed to this task will appear in the Other column on the Maintenance Costs and Operating Costs report.
Note that any Renewal tasks, such as tag renewals or insurance plan renewals, will also be attributed to the Other cost column if they are added into a Work Order ticket. Their costs won't be calculated as PM or Repair costs for the equipment.
New Prompt For Update Meters Screen
When on the Update Meters screen, if you try to leave the page without saving your results the system will now provide a confirmation prompt. This is to help prevent any data loss from accidentally existing the screen before saving.
New User Permissions For Tires
A new row for Tire functions has been added to the User Permissions screen. This way a user can be locked out of making changes to the tire listing, while still retaining access to other parts of the program, such as the main Inventory list. More information about the Tire Management part of the program can be found here.
Adjust Column Order
We have added the ability to change the order of columns for lists and reports. To do so, click the hamburger icon on the top right of the screen and choose Customize.
On the Customize Fields screen, each column will have an up-down arrow icon to the left. Click and drag this icon up or down to modify the order in which the column displays.
Here is an example of how to change the column order via dragging and dropping:
After adjusting the columns to your liking, click Save on the bottom. The screen will then refresh and the new column layout will appear.
Scheduled Report Filtering
We recently added a Custom Filtering feature to the software, which allows you to narrow down the results of your lists and reports. Any saved custom filters can now be applied to Scheduled Reports.
From the report preview screen, click the hamburger icon on the top right and choose Scheduled Report.
You will be able to utilize the custom filter on your scheduled reports.
Modifying the quantity levels of your parts requires creating part adjustments in the form of issuances and receipts. The new Inventory Reconciliation feature provides a streamlined method to adjusting your part quantity levels.
To access this feature click the 123 icon on the top menu and choose Inventory Reconciliation.
You will be presented with a list of all of your inventory parts, along with their existing quantity. Simply type in the new quantity numbers and click Update on the bottom.
There is also a search box available on the top right if you need to find a specific part record to make a change to.
Task Due Reports now feature a WO # column. A number will appear here if the task has already been assigned to a work order ticket:
Custom filters can now be applied to lists and reports throughout Maintenance Pro Web. You can utilize the new filtering system to help find list and report data that meets your specific criteria.
A video overview of the Custom Filter feature can be found at this link: https://youtu.be/RTGWPUybdVo. This video is also playable below:
To start using this feature, click the filter icon located on the search bar.
If you do not have any filters setup yet you'll be brought directly to the New Custom Filter screen. Otherwise, you can select New to create a new filter, click on the name of a previously saved filter, or click Manage to add/remove existing Saved Filters.
On the New Filter screen you'll be able to choose from a list of available search fields. In the example below we are filtering out the Equipment list to show us any units that have more than 1 task that's due. Any units without tasks due, or that have only one task due, will be hidden in our list.
You can add multiple criteria to the same filter by using the +OR and +AND options. There is also the ability to name the filter and save it for future use, so that you can easily reference the same filter at a future date.
After pressing Save the filtered results will show on the screen.
To go back to your regular unfiltered results, click the red filter icon on the search bar to clear the filter.
The custom filter feature will also be available on Reports.
Scheduled Reports (Enterprise-Only Feature)
Reports can now be automatically emailed out of the program at regular intervals with our new Scheduled Reports feature. To access the Scheduled Report list, click the gear on the top right of the program and choose Scheduled Reports.
Here you'll find a list of scheduled reports that are already setup in the system. Click on an existing report name to make changes, or click the New button on the top right to setup a new scheduled report.
DVIR Enhancements (Enterprise Only)
Any Inspection Template can now be specified as a DVIR template. This adds extra signature tracking features to the checklist. The driver and the mechanic that fixes any repairs that have been reported by the inspection will both be able to sign off on the inspection. From the Inspection Template list, click any template to find the DVIR option on the Edit Inspection Template screen, as shown here:
A new Low-Stock filter has been added to the Inventory List. This way you will be able to quickly see which parts need reordering.
Task Priority will now be displayed on the Home screen and Equipment screen.
A highlight will be added to the left of the row. Expanding the equipment's task list will tell you which tasks have a higher priority.
If the equipment has a Pending inspection record (this is an inspection checklist that was started and not yet completed) the name of the Inspection checklist will appear in the equipment's expanded task list.
An email column has been added to the Vendor List.
A column for the Repair Requester has been added to the Maintenance Detail report.
This is where the requester would be specified when adding a new Repair Request to the system.
Here is where it will show up on the Maintenance Detail report.
User Activity Log (Enterprise-Only Feature)
The new User Activity Log will allow you to view a log of changes that have been made to records inside of Maintenance Pro Web. The Activity Log will show you when equipment, work orders, and other records have been created, modified, or deleted.
To access this feature click the gear on the top right of the program and choose Activity Log.
A list of activities that have occurred within the past 30 days will appear. You can utilize the search box on the top right to find a specific record. Common searches would include Work Order numbers or Equipment IDs, so you can see if they have been edited or deleted recently.
An action filter is located on the top left to help narrow down your searches.
Utilize the search box on the top right to help find a specific record.
The Item column will provide a further description of the action. In the example below you can see that WO 20066 had a Part added.
Clicking on any row will display additional details of the activity.
License Plate State Field
Equipment Sold Data
Whenever an equipment's status is set to Sold, a section will now appear directly below the Status to enter in additional sold data such as Date Sold and Price Sold.
To review archived release notes from versions prior to 3.2.0 please click here.