Purchase Orders

Maintenance Pro provides the ability to issue a Purchase Order for a part in inventory. Part receipts can be recorded directly from the Purchase Order window.

To create a new Purchase Order:

Click the + icon next to Purchase Orders.

Fill out the required information and press Save.

This will open the Edit Purchase Order screen.

Type to search for the part to be added.

The status can be set in the top-right corner, similar to a Work Order. The ordered quantity is automatically populated from the Reorder Qty field in the part’s settings.

To modify the part’s settings, click the blue Edit button in the top-right corner.

Items can be received by clicking the Receive button.

Receiving a quantity less than the ordered amount updates the Purchase Order status to Received – Partial.

Closing the Purchase Order automatically receives any remaining quantity and adds it to the part’s inventory.

The part’s history will display a receipt corresponding to the quantity received from the Purchase Order.