Barcode Scanning

Maintenance Pro supports barcode scanning for both Inventory and Equipment. Below are the various ways barcode scanning can be utilized within the program:

• Inventory List Lookup

  Scan a barcode on the inventory list. If the UPC code on the scanned part matches the barcode in the system, the corresponding part will be displayed.

• Add Part To Work Order

  Scan a part’s barcode within the Work Order screen. If a match is found, the part will be automatically added to the Work Order, saving time by eliminating the need to manually enter the part number.

• Equipment List Lookup

  Scan a barcode on the equipment list. If there is a match between the barcode scanned and a unit then that particular piece of equipment will be displayed.

• Work Order List & Purchase Order List Lookup

  When printing a Work Order or Purchase Order, a barcode is included at the bottom. You can scan this barcode from the Work Order or Purchase Order lists to quickly retrieve the specific record.

  

How do I set up and use a barcode scanner with Maintenance Pro?

If you are using Maintenance Pro through a desktop internet browser, the software will automatically recognize barcode scans from any connected barcode device. To verify compatibility, simply scan a barcode into a program like Notepad—if the digits appear, Maintenance Pro will be able to read input from your scanner. We recommend the Symbol LS2208 barcode scanner, but any keyboard wedge-style scanner should work effectively.

If you are using the Maintenance Pro mobile application (available on the Apple App Store or Google Play Store), the app utilizes your phone or tablet camera to scan barcodes directly within the program.

Within the app, locate the blue Scan button, as shown below:

Barcode settings can be accessed by clicking the gear icon in the top right corner and selecting Organization Profile. Then, navigate to the Barcode Settings tab. Here, you can adjust scan timing and choose the scan field used for equipment scanning.

How do you assign a barcode to a part in Maintenance Pro?

If the part is not yet listed in your inventory, scan its barcode from the Inventory list using your device. The software will detect that the barcode is new and prompt you to add the part to the system.

For existing parts, a barcode must be assigned manually. When editing a part from an internet browser, locate the Barcode field in the Vendors section. Click into this box and then scan the barcode to enter the code automatically.

Alternatively, in the mobile application, select a part from your inventory list, then tap the gear icon in the top right corner and choose Scan Key.

How do you scan a part into a Work Order in Maintenance Pro?

On the desktop browser, click the Add Part button, then scan the part’s barcode using your barcode scanner.

In the mobile app, tap the blue Scan Part link. This will activate your device’s camera to scan the barcode directly into the specific Work Order task.