Barcode Scanning

Maintenance Pro supports barcode scanning for both Inventory and Equipment. Below are the various ways barcode scanning can be utilized within the program:

• Inventory List Lookup

  Scan a barcode on the inventory list. If the UPC code on the scanned part matches the barcode in the system, the corresponding part will be displayed.

• Add Part To Work Order

  Scan a part’s barcode within the Work Order screen. If a match is found, the part will be automatically added to the Work Order, saving time by eliminating the need to manually enter the part number.

• Equipment List Lookup

  Scan a barcode on the equipment list. If there is a match between the barcode scanned and a unit then that particular piece of equipment will be displayed.

• Work Order List & Purchase Order List Lookup

  When printing a Work Order or Purchase Order, a barcode is included at the bottom of the document. Scanning this barcode from the Work Order or Purchase Order lists allows quick retrieval of the corresponding record.

  

Setting up barcode scanners

When using Maintenance Pro in a desktop internet browser, barcode scans from any connected device are automatically recognized. To confirm compatibility, scan a barcode into a program such as Notepad—if the digits appear, Maintenance Pro can read input from the scanner. The Symbol LS2208 barcode scanner is recommended, though any keyboard wedge–style scanner is compatible.

When using the Maintenance Pro mobile application (available on the Apple App Store or Google Play Store), the device camera can be used to scan barcodes directly within the app. Locate the blue Scan button within the app to begin scanning.

Barcode settings are accessible by selecting the gear icon in the top-right corner and choosing Organization Profile. Navigate to the Barcode Settings tab to adjust scan timing and select the scan field used for equipment scanning.

Assigning a barcode to a part

If a part is not yet listed in inventory, scanning its barcode from the Inventory list will prompt the system to recognize the new barcode and request addition of the part.

For existing parts, a barcode must be assigned manually. When editing a part in a desktop browser, locate the Barcodefield in the Vendors section. Click the field and scan the barcode to automatically enter the code.

Alternatively, in the mobile application, select a part from the inventory list, tap the gear icon in the top-right corner, and choose Scan Key.

Scanning parts into a Work Order

• Desktop Browser: Click the Add Part button, then scan the part’s barcode using the connected scanner.
• Mobile App: Tap the blue Scan Part link to activate the device camera and scan the barcode directly into the selected Work Order task.