Part Issuances: How To Decrease Quantity

When Inventory Tracking is enabled, part quantities automatically decrease as parts are used in Work Orders or Expenses. To adjust quantities for other reasons, use Part Issuances to reduce inventory without creating a Work Order or Expense.

From the Inventory index screen, click the action gear on the right and choose Issuance.

From the Edit Part screen, open the Issuances tab and select the blue Issue Part button in the upper-right corner.

This opens the New Issuance screen.

An Equipment field is available to issue the part to, though selection is optional and not required to decrease inventory.

The Date field auto-fills with the current date but can be backdated if needed. 

Quantity specifies the amount to deduct from on-hand stock, and the Description field can be used to record the reason or notes for the issuance.

Select Save to complete the process.

For example, if a part with an on-hand quantity of 5 is issued with a quantity of 1, the updated on-hand quantity becomes 4. The Issuances tab will display the issuance date and reason for the adjustment.