Part Receipts: How To Increase Quantity

Maintenance Pro tracks the quantity in stock for any part with Inventory Tracking enabled.

Inventory Tracking status can be determined by viewing the Quantity column on the Inventory Index screen. If the column is blank for a part, it indicates that tracking is not enabled.

For example, Part 17B45 does not have tracking enabled, as shown by the absence of a value in the Quantity column.

To enable tracking for a part, edit the part details and select the Track Inventory checkbox located at the bottom of the form.

Adding A Part Receipt

To add quantity to a part, click the action gear located on the far right of the desired part, then select the Receipt option from the menu.

Alternatively, click on the part name in the inventory list to open the Part Detail screen. From there, navigate to the Receipts tab and click the blue New Receipt button located at the top right.

This action will open the New Receipt screen.

Enter the Date the part quantity was received. The field defaults to the current date but can be adjusted to reflect a historical entry if needed.

Enter the Quantity received for this receipt.

Unit Cost represents the amount that will be charged on Work Orders when this part is added.

Enter any applicable Taxes as needed.

An Invoice Number can be entered for reference if the part was ordered from a vendor.

Select the Vendor from whom the part was purchased.

Optional notes related to the receipt can be added in the Description box.

Click Save at the bottom when all information has been entered.

Once the receipt is saved, the quantity on hand will update accordingly. Part receipts can also be viewed by selecting a part from the Inventory list and navigating to the Receipts tab.